|Short Course Proposal Deadline
|Last day for EARLY BIRD rates for Exhibit Booths and Workshops
|PODIUM Abstract Submission Deadline.
|EDUCATIONAL GRANT Application Deadline
|Roundtable & Workshop Submission Deadline
|Early POSTER Abstract Deadline
--> to receive notification before EarlyBird registration deadline.
|Abstract Status NOTICES emailed for submissions received by Nov 15
|Educational Grant NOTICES emailed
|EarlyBird Registration Ends
(1) Registration Deadline for PODIUM Presenters.
(2) If you intend to submit an abstract you should register now. If your abstract is not accepted your registration will be refunded at 100%.
|NO REGISTRATION REFUND after this date if registrant has an abstract accepted
|FINAL POSTER Abstract Deadline
|Last Day for 90% Registration Refund, only if no abstract accepted
Deadline to Cancel Group Rate Marriott or Portola Hotel reservations without Penalty*.
If the block has been sold-out to this point, and you were hoping to get a room within the Group Block, you will have until March 7 to secure a room from those that are cancelled by this date.
*On Feb 14, all Group reservations will be charged for the full booked stay without option for refund. If you're curious about why we need to do this, see description^ below.
Marriott and Portola Cut-Off Date for Group Rate.
Last day to book a room at the Group Rate at the Marriott and Portola, if available.
|Last Day for 50% Registration Refund, ONLY if no abstract accepted.
NO REGISTRATION REFUND after this date.
|Regular Registration Ends
(1) Registration Deadline for POSTER Presenters.
(2) Online registration remains open at Late Rates.
^ When we contract with hotels for an event, they provide discounted room rates for our Group and protect the rooms from being booked by another group or by transient (leisure) guests. We, however, are required to fill a certain number of room nights. If we don't fill the agreed upon number, then we pay the difference. While hotels generally offer free cancellation 48 hrs prior, the problem that we have encountered with this model for our Group contracts is that groups within our group, will book blocks of rooms and then cancel the ones they don't need 2 or 3 days prior to the event. These cancelled rooms cannot be resold at the Group Rate because it is past the cut-off date we have agreed to with the hotel, and, even if they could be resold at the Group Rate, there are few conference attendees looking for rooms 48 hrs prior to an event. This results in what is called a "flush". Depending on the amount of the flush, the contracting Group is stuck with the bill for whatever number of rooms fall below the agreed upon minimum. Instead of MSACL paying the option cost for companies or individuals who are unable to decide whether they want to attend, reservations made as part of the MSACL Group are finalized a month in advance. This allows us to account for how many rooms will actually be booked and also provides other potential attendees, who were perhaps unable to secure a Group Room rate if they were sold out, a chance to secure a room at the Group rate before the cut-off date.